The world generates 2.5 quintillion bytes per day. We are also storing and exchanging more and more files, with colleagues, vendors, service providers, and collaborators, in our networks.
When it comes to our work, a lot of extremely sensitive data is being generated, stored, distributed, and exchanged. With more workplaces going hybrid, team members need to leverage the right technology to safeguard all this data.
It could be related to medical research, HR personnel files, patent information, communication associated with a new product launch, or creative content you plan to self-publish.
Leveraging a unified platform to share content securely helps you expedite the workflow cycle and bring in efficiency. It also helps to share documents securely and privately.
Here are salient features of contemporary, multi-format content distribution platforms that make filing sharing simple and engaging across all our collaborations.
Stash It on The Cloud, Not Your Device
Traditionally, data files were stored on computers that were all located in the same building or office space, and they were connected by a single network. With the shift to hybrid workplaces and remote work, devices are spread across multiple geographies.
Workers no longer work out of one location. Remote workers may change multiple locations in a day. Mobility means that we use multiple devices, and stashing all files on a laptop or desktop is no longer feasible.
Contemporary storage needs are best met by shifting all files to the cloud, which virtually travels with you wherever you go. You can access it from your smartphone, laptop, or desktop.The power of choice enables you to share content securely and flexibly. It also frees up space on your devices to keep them running fast and smooth and not be weighed down by data overload.
Flexible Content Grouping
Locating content on your laptop can be challenging. When using a unified content distribution platform, you can completely customize how you segregate content.
It could be based on formats – audio, video, ppt, eBook, PDF, or Word Docs. It can also be connected to themes or users such as clients, employees, vendors, media, and regulators.
You can create playlists that enable you to bring together different file formats under a common theme.
For instance, all content related to your company branding – logos, boilerplates, leadership profiles, and high-resolution images, can be segregated into a playlist for easy dissemination to media contacts.
Segregate Recipients with Ease
You will likely be sharing files with several diverse stakeholders every day. Here are a few examples of recipient lists based on the work you do:
- Public relations executive: Media list, senior leadership, social media influencers
- Designer: Client servicing executive, sales team, copywriters
- Founder: Investors, senior leadership team, vendors, press, clients
- Human Resource professional: All team members, external trainers, service providers, senior leadership
- Medical rep: Doctors and nurses, sales team, the design team
- Self-published author: Designer, illustrator, editor, press, readers
The platform gives you the flexibility to tailor them as per real-time file sharing needs and share content securely with all recipients.
Share Documents with Ease
We share files with clients, vendors, employees, investors, and other stakeholders every day. This brings with it several challenges. Here’s a quick snapshot. Sounds familiar?
- How do you share the same file with multiple stakeholders, but not all at once?
- How do you share large files at one time?
- How do you share all formats of content with ease?
- How do you enable stakeholders to access documents without being overwhelmed?
A unified cloud-based document sharing platform enables you to do multiple things. You can segregate all the stakeholders you work with into groups. You can select a specific set of stakeholders you need to share files with at any given time with a few clicks.
Attachments and links are things from a bygone era. Your recipients can access content as slickly as how you can share it. It has a clean, accessible look and feel, which also creates a positive impression on the recipient.
Supporting a Wide Range of Formats
Job roles pretty much define the type of formats of content that we create and share every day with clients, customers, and other stakeholders. Design teams will share videos and creatives. Sales teams will share PPTs and PPFs, writers will work with word docs, and certain types of professionals will work with audio files.
A multi-format content distribution platform makes it easy to distribute content in multiple formats. For instance, it should support – Documents (Docx, pdf, pptx); Videos (mov, mp4, flv, wmv, avi, mkv, webm); Audio (mp3, wav, ogg, aac, wma) and Books (epub).
These capabilities simplify and enable users to share content securely, in minutes, in a hassle-free manner.
Prioritizing the Security of Sensitive Data
There are several existing file sharing services that you can use to share your files, which offer file sharing as a standalone service. One challenge is to ensure the confidentiality of your content.
Typically, such platforms have access to your information. Secondly, if you go for a file-sharing service that lets you encrypt files, it can get complicated for the recipients to unlock them.
A seamless multi-format content distribution platform prioritizes the safety and confidentiality of your data. It enables you to share documents securely and privately.
It has created a system that predicts all your content segregation, storage, security, and dissemination needs, simplifying the entire process to a science.
Get the Kytes Advantage Now!
Multi-format content delivery platforms are helping a wide range of professionals and individual creators organize their storage and distribution needs via a single platform that is accessible from anywhere, anytime.
Platforms like Kytes have reimagined content delivery to make it a hassle-free, clutter-free experience that is also pleasing to the eye of the sender and the receiver.
Kytes’ services are summarized in six phrases – easy multi-format content upload, flexible content grouping, hassle-free content distribution, secure access, crisp analytics, and affordable pricing. Professionals across diverse industries can use these to streamline and share documents securely and privately with multiple stakeholders.
For instance, creators are leveraging the unified content delivery experience to grow their business. Click here to read how it works!